NSLS-II   |   CFN   |   Brookhaven National Laboratory

2008 NSLS/CFN Joint Users' Meeting

Attendee Instructions

Helpful hints for our meeting and workshop attendees to make your visit to Brookhaven National Laboratory (BNL) and attendance at the Joint NSLS and CFN Users' Meeting a pleasant one...

Transportation
Information, directions and maps to BNL can be found through the meeting website

Access to BNL
Arrive early, at least one hour prior to your scheduled workshop or meeting. 

  • If you have a valid BNL ID badge, stay in the LEFT LANE as you enter BNL. To be valid, the date on the bottom of your ID badge must be current.
  • If you do not have a BNL badge or it's expired, stay in the RIGHT LANE as you enter BNL. Inform the guard you are attending the annual NSLS Users' Meeting, which is open to the public. If you pre-registered, your name will be on a list and you may be requested to check in at the security trailer. A photo ID is required. Allow sufficient time for gate check-in. You may experience delays due to meeting attendance and the usual morning traffic.

Housing
If you reserved onsite housing, please proceed to the appropriate office below to pick up your key.

  • The Housing Office (Bldg. 400, the new Research Support Building) is open Monday through Friday, 8:00 a.m. to midnight, and also on Sunday from 4 p.m. to midnight. 
  • Those arriving or leaving at other times may pick up or drop off keys at Police Headquarters (Bldg. 50).

Additional housing information

Conference Desk Check-In
All attendees, including workshop speakers and organizers, MUST check-in at the Conference Desk in Berkner Hall to pick up their personalized meeting badge (to be worn at all times while onsite), meeting packet and meal tickets. Do not go directly to any meeting or workshop until you have checked in at the Conference Desk. The meeting badge is required to access workshops, meetings and to regain access to BNL if you drive offsite. All information pertinent to the meeting and workshops will be in your packet together with paid receipts and credit card slips. There will be assistants at each workshop location verifying attendance and ensuring meals and beverage services run smoothly.

The Conference Registration Desk will open during the following times:
Sunday, May 18, from 4:00 p.m. to 7:00 p.m.
Monday, May 19, from 7:00 a.m. to 5:00 p.m.
Tuesday, May 20, from 7:30 a.m. through 7:30 p.m.
Wednesday, May 21, from 7:30 a.m. through 12:00 p.m.

Program Changes
The printed program may not contain the latest information. Any changes to the program for the meeting or workshops will be posted at the Users' Meeting Home Page. Click on Agenda.

Receiving Messages from your office
Messages can be left for you at the Conference Desk. For the duration of the workshops and meeting only, the telephone number (631) 344-4703. Messages will be posted on a bulletin board in front of Berkner Hall Room D (Conference Desk).

Computer Access
Three computer terminals are located in Berkner Hall for internet access or accessing your email during the meeting. Click here for information on internet and wireless access.

Faxing Documents
A fax machine is located in Berkner Hall for those who require faxing services. The phone number is (631) 344-2069. See the Conference Desk for assistance in using the fax machine.

Banquet
The Users' Meeting Banquet, held onsite at Berkner Hall, has been an astounding success over the past couple years with seating at full capacity. If you have not previously registered for the banquet and still wish to do so, you may purchase tickets at the Conference Desk during check-in. Tickets are on a first-come, first-serve basis until they run out (capacity: 150).

Other Questions and Information
If you have other questions or require information that has not been answered through our website, please contact the Meeting Coordinator, Gretchen Cisco, at (631) 344-4703 (gcisco@bnl.gov).

We hope your visit to BNL is fruitful and enjoyable.