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Become an Exhibitor

Dear Prospective NSLS-ll and CFN Users’ Meeting Exhibitor,

On behalf of the NSLS-ll and CFN Users’ Executive Committees, we invite you to participate in the 2017 NSLS-ll and CFN Users’ Meeting. The Meeting will be held May 15-17, on-site at Brookhaven National Laboratory, Upton, New York. 

This year, the theme of our meeting is “Making and Measuring in 4-Dimensions” as we focus on the exciting new prospects of NSLS-ll, and the continuing excellence of CFN. The program includes invited talks, workshops, a poster session, and exhibits highlighting new technology and instrumentation - all offering opportunities to learn about the latest developments in synchrotron and nanoscience experimentation that can impact your own research.

Please visit the meeting website for more information and details about the meeting, including plenary talks and workshops.

WELCOME RECEPTION: As usual the Welcome Reception will be held on Monday evening, May 15th. Please note the new time will be from 5:00 - 7:00 p.m. We will be offering heavy hors d’oeurvres and soft drinks in anticipation of greater attendance by workshop participants, We also plan to provide each company exhibiting at this year’s meeting with 3 additional tickets to the Welcome Reception, which can be used to invite your BNL contacts.

ANNUAL MEETING BANQUET: This year, our annual banquet will be held off-site at Giorgio's in Baiting Hollow, NY. Roundtrip transportation to the banquet venue will be provided (first come, first serve). Two banquet tickets are included with each corporate registration.

NETWORKING SESSIONS: As with previous years special “Networking Sessions” will be scheduled for NSLS-ll, CFN and BNL employees in general. Also, in an effort to increase your interaction with the meeting participants, each vendor will receive tickets to give to everyone who visits their table. Participants will be instructed that they need to ask a question, before receiving a ticket. The tickets will be entered into a drawing and prizes will be awarded to the winners.  If you are interested in sponsoring a prize and/or providing a prize with your company logo for the BINGO game, please let me know.

SPONSORSHIP OPPORTUNITIES: We are offering special sponsorship opportunities for companies that may or may not be exhibiting during this year's meeting. Please contact me for more information or visit the above link.

The following options are available at various locations. Please see exhibitor floor plan: (Berkner – Bldg. 488; Chemistry - Bldg. 555; CFN - Bldg. 735).

$1700 – 10' exhibitor space (areas # 15, 16, 18, 49, and 55)

$1500 – 6' table top only - Lobby (tables #1-12, 19, 52, 53)

$1500 – 6' table top or standing displays – Lobby (tables # 13, 14, 17, 50, and 51)

$1400 – 6' table/area, table top or standing displays – Cafeteria (tables # 20-48)

$500 – 6' table/area, table top or standing display – workshop locations (CFN Bldg. 735 and Chemistry Bldg. 555) tables # 56 – 65)

Please note: Tables 1, 53, 55 DO NOT have electricity available.

All tabletop displays should not exceed 6” in height including table.

When you register as an exhibitor, the information provided will be included in your company profile form and will contain the information necessary to meet your exhibit requirements at the meeting and for advertising purposes. http://usersmeeting.ps.bnl.gov/registration/exhibitor.aspx?year=2017

To insure that you get your choice of location please submit payment as early as possible. Display spaces are very limited. Tables will be assigned when payment is received.

Information about Workshops, the Plenary Session, and other events will be posted on our website at http://usersmeeting.ps.bnl.gov/?year=2017

Please feel free to contact me at (631) 344-5132 for more information on any of the above.

We hope you will join us in making this year's Users' Meeting a success, and I look forward to seeing you in May.

Please bear in mind, that sponsorship will not confer any vendor privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

Sincerely,

2017 NSLS-ll and CFN Users' Meeting Planning Committee