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Become an Exhibitor

Dear Prospective NSLS-ll and CFN Users’ Meeting Exhibitor,

On behalf of the NSLS-ll and CFN Users’ Executive Committees, we invite you to participate in the 2018 NSLS-ll and CFN Users’ Meeting. The Meeting will be held May 21-23, on-site at Brookhaven National Laboratory, Upton, New York. 

This year's meeting continues to focus on the exciting new prospects and the continuing excellence of the NSLS-ll and CFN User facilities. The program includes invited talks, workshops, poster sessions, and exhibits highlighting new technology and instrumentation - all offering opportunities to learn about the latest developments in synchrotron and nanoscience experimentation.

Please visit the meeting website for more information and details about the meeting, including plenary talks and workshops.

Exhibitor Fair and Welcome Reception: New for 2018!
This year's meeting will feature an Exhibitor Fair on Monday, May 21, beginning at 3:00 p.m. The Fair will be open to all meeting attendees as well as BNL employees, guests and users. Refreshments will be served.

Immediately following the Fair from 5:00 p.m. - 7:00 p.m. will be our annual Welcome Reception. The reception will include heavy hors d’oeurvres and soft drinks.

We also plan to provide each company exhibiting at this year’s meeting with 3 additional tickets to the Welcome Reception, which can be used to invite your BNL contacts.

In an effort to increase your interaction with the meeting participants, each vendor will receive tickets to give to everyone who visits their table. Participants will be instructed that they need to ask a questionto receive a ticket. The tickets will be entered into a drawing to take place on Wednesday afternoon.

PRIZES ARE NEEDED. If you are interested in sponsoring a prize and/or providing a prize with your company logo please contact Nancye Wright, wright@bnl.gov, (631) 344-5132. 

ANNUAL MEETING BANQUET: Each corporate registration includes two banquet tickets. This year, our annual banquet will be held at Giorgio's in Baiting Hollow, NY. Roundtrip transportation to the banquet venue will be provided (first come, first serve).

SPONSORSHIP OPPORTUNITIES: For companies that may not be exhibiting during this year's meeting special sponsorship opportunities are available. You may also contact Nancye Wright, wright@bnl.gov, (631) 344-5132 or Gretchen Cisco, gcisco@bnl.gov, (631)344-4703 me for more information. Please bear in mind, that sponsorship will not afford any vendor privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

TABLE LOCATIONS: The following options are available at various locations. Please see exhibitor floor plan: (Berkner – Bldg. 488; Chemistry - Bldg. 555; CFN - Bldg. 735;
Biology - Bldg. 463: Physics - Bldg. 510)

$1700 – 10' exhibitor space (areas # 15, 16, 18, 49, and 55)

$1500 – 6' table top only - Lobby (tables #1-12, 19, 52, 53)

$1500 – 6' table top or standing displays – Lobby (tables # 13, 14, 17, 50, and 51)

$1400 – 6' table/area, table top or standing displays – Cafeteria (tables # 20-48)

$500 – 6' table/area, table top or standing display – workshop locations (Biology Bldg. 463, CFN Bldg. 735, Chemistry Bldg. 555, and Physics Bldg 510 - tables # 56 – 69)

Please note: Tables 1, 53, 55 DO NOT have electricity available.

All tabletop displays should not exceed 6' in height including table.

To insure that you get your choice of location please submit payment as early as possible. Display spaces are very limited. Tables will be assigned when payment is received.

When you register as an exhibitor, the information provided will be included in your company profile form and will contain the information necessary to meet your exhibit requirements at the meeting and for advertising purposes. http://usersmeeting.ps.bnl.gov/registration/exhibitor.aspx?year=2018

Information about Workshops, the Plenary Session, and other events will be posted on our website at http://usersmeeting.ps.bnl.gov/?year=2018

Please feel free to contact Nancye Wright, wright@bnl.gov, (631) 344-5132 for more information on any of the above.

We hope you will join us in making this year's Users' Meeting a success, and I look forward to seeing you in May.


2018 NSLS-ll and CFN Users' Meeting Planning Committee